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Administrative Director

JOB TYPE:  Non-Exempt, Full-Time
LOCATION: Remote
SUPERVISOR:  Executive Director
APPLICATION DEADLINE: November 20, 2026
START DATE:  January 4, 2027

POSITION

Early Music America seeks a highly organized, self-motivated, detail-oriented, and collaborative Administrative Director to manage key operational and financial aspects of our national organization. The Administrative Director will lead membership engagement, recruit and retain advertisers for our print and digital publications, handle day-to-day financial operations, and support organizational growth. The ideal candidate possesses strong financial literacy and exceptional relationship-building skills. The Administrative Director works closely with the Executive Director, other EMA staff, bookkeeper, and board of directors. The position is mostly remote, with occasional travel expected for board meetings and the EMA Summit.

ABOUT EARLY MUSIC AMERICA

Founded in 1985, Early Music America is the advocacy, research, and leadership development organization that advances the field of early music in the Americas. We support and serve early-music ensembles, musicians, dancers, amateurs, teachers, supporters, and others, with tools, training, peer networking, publications, and access, so that musicians and ensembles are better able to contribute to their communities. Early Music America has more than 1,500 members; a staff of five; and an annual budget of $560,000.

Early Music America is strongly committed to equity. The EMA Strategic Plan outlines steps to eliminate financial barriers to participating in EMA programs, elevate diverse members of our community through scholarships and awards, expand our reach into underserved areas, and become a collector and disseminator of data and best practices on equity in early music.

RESPONSIBILITIES

Financials

  • Provides significant insight and assistance to the Executive Director in creating and managing an annual budget, keeping track of both day-to-day and big picture details;
  • Prepares and processes all check, cash, and credit card deposits;
  • Schedules and pays all bills; 
  • Enters deposits, bills and invoices into Quickbooks Online;
  • Carefully monitors cash flow;
  • Assists with the yearly financial review and tax return preparation, in collaboration with an outside accountant;
  • Works with an outside bookkeeper for monthly reconciliations;
  • Serves as a staff liaison to the Finance Committee and assists the board treasurer in preparing finance reports for both the committee and the full board of directors.

Membership

  • Creates and sends membership renewal notices; 
  • Serves as the primary point of contact between the members and the organization;
  • Collaborates with the Executive Director to create campaigns to recruit, retain, and regain members;
  • Sets fiscal year budget goals and achieves growth in membership revenue;
  • Serves as a staff liaison to the Membership Committee and creates membership reports for both the committee and the full board of directors.

Advertising 

  • Sets fiscal year budget goals and achieves growth in print & digital advertising;
  • Sells ads to current and new advertisers in EMAg, The Magazine of Early Music America; weekly e-newsletter, E-Notes; on social media; and on the EMA website;
  • Initiates, establishes, develops, and stewards relationships with advertisers;
  • Creates, distributes, receives, and organizes all contracts and invoices with advertisers;
  • Organizes all advertising submissions and verifies that ads appear as scheduled.

Other Responsibilities

  • Assists in proofreading EMAg three times a year and E-Notes on a weekly basis;
  • Coordinates production and distribution of EMAg to members, libraries and advertisers;
  • Provides on-site support for yearly EMA Summit and in-person board meetings, including arranging catering for board meetings and staff travel;
  • Assists in maintaining EMA’s database of members, donors, and advertisers;
  • Works closely with Executive Director to fulfill the organization’s mission, vision & values;
  • Keeps staff and board calendars updated;
  • Maintains office supplies and orders all print marketing materials;
  • Schedules meetings for staff and board as requested; 
  • Reviews vendor contracts;
  • Attends weekly staff meetings via Zoom;
  • Other duties as assigned.

QUALIFICATIONS

  • 5+ years of nonprofit financial and operational management experience preferred;
  • Strong financial literacy and a high level of proficiency with Quickbooks;
  • Experience with CiviCRM or another industry-standard database;
  • Strong relationship-building and interpersonal skills;
  • Self-motivated, detail-oriented, highly organized, and collaborative;
  • Proven management and leadership capabilities;
  • A desire to contribute to a more equitable, inclusive, and just arts landscape;
  • Familiarity with the performing arts

Application Procedure: 

To apply, submit a cover letter and resume to davidmccormick@earlymusicamerica.org

Early Music America is a registered 501(c)3 not for profit organization and an equal opportunity employer. Diversity and inclusion are critical components of our mission, vision, and values. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status, or any other basis prohibited by state or federal law.

COMPENSATION

This is a full-time remote position with a yearly salary of $60,000. An allowance will be made for computer, phone, and internet use and a stipend is provided to cover some health insurance costs. The successful candidate must complete the majority of the work during shared core business hours (M-F, 10am-4pm ET), but has the flexibility to work some nights and weekends instead. EMA offers 11 paid holidays, up to four weeks of paid vacation, and flexible family, medical, and sick leave.

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